What is an email template?
An Email Template is a standard message you can create that will be sent from a specific Phase of your Pipe. The templates can be used to send a message automatically (whenever a card enters/leaves a Phase) or manually from inside the Card. You can build templates with dynamic content originated from the fields of your process.
How can email templates be used?
E-mail templates present you with a world of possibilities to make your life easier, such as:
- Auto-sending a confirmation e-mail - Like whenever a customer opens a support ticket for example. Relevant in this context is that you can use dynamic content to personalize your template by including the customer’s name and support ticket’s follow-up number;
- Updating a customer about how his or her request is doing by sending automated emails as the card moves from one Phase to the other;
- Auto-sending instructions to a new employee being hired, where each step of your hiring process that demands interaction can have one (or more) e-mail template;
- Automating sales outbound and follow-up emails;
- Standardizing your communication – using Email Templates ensures all communication sent out has your company’s tone of voice.
Example: Confirmation message – Expense Reimbursement
A member of your team asks for a reimbursement of an expense he or she had. Whenever a Card is created on the ‘expenses reimbursement’ Pipe, you can set up an automated message saying the request has been received and he/she will be updated as it goes through the process’ Phases.
Some Pipes already come with examples of email templates saved on their settings - they need to be edited before they can be used: their dynamic content settings, as well as sender/receiver email must be edited before they can be used.