Automations work this way:
Every time something happens in your pipe
The automation will do something else in sequence
For example, every time a card enters the "Approval" phase (event) → John Doe automatically becomes the assignee of cards in that phase (action).
How to create this automation?
First, select the option When a card enters a phase
And, the phase to which you want the cards to enter
Now, choose what the automation must do (action):
1. Create a new card or record
Every time a card enters a phase, whether by moving it from another phase or if it's created through the start form, an automation creates another card. Another option is to create a new connected record in a database after a card enters a specific phase.
2. Create a new connected card or record
Every time a card enters a phase in pipe 1, another card will be generated, with the same information, in pipe 2. What you fill out in fields automatically updates the data in both cards. Another option is to create a connected record in a database, which will pull information related to the connected card.
3. Move the parent card
The "parent card" is a card that contains other cards attached to it.
In this automation, every time the attached cards are moved to a phase, the parent card is also moved to a phase.
4. Update a field's value
Every time a card enters a phase, a field that's in it will be automatically updated with the information you want. For example, an Urgent label or an assignee.
5. Move card
Every time a card enters a phase or is created through the start form, the automation automatically moves it to another phase.
6. Send an email
Every time a card enters a phase, send an email template to an assignee or to the person that created the card. For that, you must have created an email template (or, create one from scratch).
Once you choose an event and an action, give your automation a title and click on Create automation. We recommend you test this automation once you save it. As a test, move a card to the desired phase and see what happens.