Estimated reading time: 5 minutes

Dashboards create charts that make it easier to analyze the data of a process. This feature can identify bottlenecks and business opportunities, improving your operation.

The available chart formats are:

  • Area

  • Bar

  • Calendar

  • Line

  • Number

  • Pie

  • Scatter

  • Table

πŸ“Œ You can create several dashboards for a pipe. To analyze data from many pipes simultaneously, use the company reports feature.

How to begin

Go to the pipe and click on Dashboards at its header. You can start from scratch or use one of our samples.

πŸ“Œ Follow this step-by-step tutorial to learn how to create dashboards.

What composes dashboard charts?

Metrics, dimensions, and time compose the charts in your dashboard. When you combine these three ingredients, you get an accurate vision of how your process is doing.

Let's take a closer look at these items:

Metrics

Quantitative data or numerical values, such as:

  • Lead time: how long a card was in a pipe (process)

  • Phase time: how long a card was in a phase

  • Number of cards, attachments, comments, and assignees

With metrics, we can calculate the sum, running total, average, accumulated, minimum, and maximum value of numeric fields in cards and database records connected to the pipe.


πŸ“Œ The main difference between sum and running total is that while sum shows the total amount sold per month, the running total shows the SUM of a specific month plus the previous months in the criteria. Therefore, the running count will tell you all the deals sold in the last year and how they evolved.


Dimensions

It's the qualitative data from your pipe, which does not involve calculations or mathematical functions within a Dashboard.

Some examples:

  • Card title

  • Label

  • Current phase

  • Name of assignees

πŸ“Œ There are no limits on the number of dimensions in charts. But be careful when adding them because they can be challenging to read and parse if you add too many dimensions. If you need to use many dimensions, use the table format.

Time

Enter a time range in your analysis, which can be relative to the last 7 days, the previous month, all-time (since the pipe's creation), etc.

Choose different time ranges to filter your data and get more specific insights into certain periods.

Add filters to get a closer view

To find specific information, add filters to your charts. For example: finished at β†’ equals β†’ specific date.

Teamwork: who can access your dashboard

To define what type of permission a user should have, click on the three-dot button, then on set permissions.

πŸ“Œ This option is available in Dashboards Pro only. If you are using Dashboards basic, admins and members of your pipe have access to it.

There are 3 types of permissions in dashboards:

  1. View and Edit: Users can view the dashboard and edit any information therein.

  2. Read Only: Users can see the dashboard but cannot edit any information.

  3. Don't show dashboard: Users will not have access and will not be able to see the dashboard.

Boost your analysis with Dashboard Pro

All plans have the basic version of dashboards, but if your process requires deeper analysis and access control, you can get dashboards Pro.

Dashboards Basic

Dashboards Pro

Default dashboards

βœ…

βœ…

Customizable dashboards

❌

βœ…

Unlimited database rows

❌

βœ…

Roles and permissions

❌

βœ…

Data sync

Real-time

Real-time

Availability

All plans

Business, Enterprise, and Unlimited

Price

Free

U$2.99 per user, per month

The basic version of dashboards comes with the template you download via Template Gallery.

How to use it in your company

Here are some examples of the information kinds you can analyze using Pipefy dashboards:

Human Resources

  • In a recruitment process, use it to evaluate the number of candidates per position by phase, the number of open and closed jobs, and the time to hire.

  • In an HR requests pipe, create dashboards to find the number of requests per phase or type, lead time, and manage vacations.

Finance

  • In a purchase pipe, monitor spences by department and response time.

  • Or, in a accounts payable process, use Dashboards to identify average payment value, the total amount of payments scheduled, payment methods, and requests by department.

Sales

  • In a Sales CRM process, evaluate conversion rates, the average value of deals, and goals the team achieves, besides opportunities per stage or representative.

  • During lead qualification, use dashboards to find the total number of qualified leads, and divide them per temperature.

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